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Title
Text copied to clipboard!Real Estate Executive Admin
Description
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We are looking for a highly organized and proactive Real Estate Executive Admin to support our executive team in managing day-to-day operations within our real estate business. This role is essential in ensuring the smooth functioning of administrative tasks, coordinating communication between departments, and assisting with client relations and property management activities. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a keen understanding of the real estate industry.
As a Real Estate Executive Admin, you will be responsible for managing executive calendars, scheduling meetings, preparing reports, and maintaining confidential records. You will also assist in coordinating property listings, managing documentation for transactions, and liaising with clients, agents, and vendors. Your ability to multitask, prioritize, and maintain a high level of professionalism will be key to your success in this role.
This position requires a detail-oriented individual who can work independently and as part of a team. You should be comfortable using real estate software platforms, CRM systems, and Microsoft Office Suite. A strong understanding of real estate terminology and processes is highly desirable.
If you are passionate about real estate and thrive in a fast-paced environment, we encourage you to apply and become a vital part of our dynamic team.
Responsibilities
Text copied to clipboard!- Manage executive calendars and schedule appointments
- Coordinate meetings, prepare agendas, and take minutes
- Assist with property listings and marketing materials
- Maintain and organize confidential files and records
- Support transaction processes and documentation
- Communicate with clients, agents, and vendors
- Prepare reports and presentations for executive review
- Handle incoming calls and correspondence
- Ensure compliance with real estate regulations
- Assist with event planning and team coordination
Requirements
Text copied to clipboard!- Proven experience as an executive assistant or admin in real estate
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office and real estate software
- Knowledge of real estate terminology and processes
- Ability to handle confidential information with discretion
- High school diploma or equivalent; associate or bachelor’s degree preferred
- Strong attention to detail and problem-solving skills
- Ability to work independently and in a team environment
- Customer service-oriented mindset
Potential interview questions
Text copied to clipboard!- Do you have experience working in a real estate office?
- What real estate software platforms are you familiar with?
- How do you prioritize tasks when supporting multiple executives?
- Can you describe a time you handled a confidential matter?
- What strategies do you use to stay organized?
- Are you comfortable communicating with clients and vendors?
- Have you managed property listings or transaction documents before?
- What is your experience with calendar and meeting management?
- How do you handle high-pressure situations or tight deadlines?
- Are you available to work flexible hours if needed?
